SOAP Note Buddy Agency Plan
Roll out SOAP Note Buddy to your healthcare team in minutes. No sales calls, no contracts, just flexible pricing and a simple dashboard to manage everything.
Agency Plan Features
Admin features built for running a healthcare team at scale.
One invoice, one card
Centralized billing for the whole agency. No more chasing reimbursement receipts from every clinician.
Centralized seat management
Add or remove clinicians from one dashboard. Reassign seat types as your team changes.
Domain auto-join
Anyone signing up with your work email domain joins the agency automatically. Skip the per-clinician invite chore.
One BAA on org letterhead
Signed once by your admin via a real signature flow. Covers every clinician on the plan. PDF downloadable anytime.
Member statuses at a glance
See every clinician's status (Active, Invited, Pending login, or Blocked) in one place. Reassign seat types or promote admins anytime.
Single point of contact
Your admin gets a direct line for support and questions, not a generic queue. Fast, personal response.
Is it worth it for your agency? Run your own numbers.
Change the boxes to match your agency. The results update as you type.
We have clinicians. Each one sees about patients a week, and each note takes about minutes. A visit brings in about $, and we pay the clinician about $ for it.
Not trying to add visits? The same hours can mean less overtime and clinicians leaving on time.
These are estimates from the numbers you enter. They assume about 5 minutes per note with SOAP Note Buddy, 60 minute visits, and half of the saved time going to extra visits. Pay by salary instead of per visit? Enter $0 for clinician pay.
Build Your Plan
Pick the seats you need. Mix and match. Change anytime. Agency seats cost exactly the same per seat as our individual plans, and volume discounts kick in at 10 seats and scale up to 20% off at 100+. 14-day free trial. Cancel anytime before you're charged.
Same price as our individual AI Notes plan. Unlimited AI notes, unlimited patients, custom templates, AI Chat, and PDF or document uploads. No EHR Auto Fill and no Voice Scribe.
Same price as our individual Voice Scribe plan. Everything in AI Notes, plus Voice Scribe (record visits hands-free and auto-transcribe to clinical notes), Patient Checklist, Smart Image Analysis, and cross-device sync. Best for PTs, OTs, SLPs, physicians, nurses, or any clinician who would rather talk than type.
Same price as our individual EHR Fill plan. Everything in Voice Scribe, plus one-click EHR Auto Fill in any web-based EHR and priority support. Best for any clinician charting straight into a web EHR.
Minimum 2 seats total. 14-day free trial. Cancel anytime before you're charged. Questions?
Volume discounts
Apply automatically at checkout. Renew at the same discounted rate.
Annual billing saves roughly another 14% to 16% on top of any volume discount. Prices shown are AI Notes / Voice Scribe / EHR Fill per seat per month, the same per-seat prices as our individual plans.
How it works
Pick seats & check out
Use the calculator. Sign the BAA. About 5 minutes.
Invite clinicians
Bulk-invite by email, or turn on domain auto-join.
Clinicians download & go
iOS app or Chrome extension. They're documenting the same day.
How we compare
Features vs. the top AI scribes, at a typical 50-seat agency size.
| Feature | SOAP Note Buddy | Freed | Heidi | DeepScribe | Abridge |
|---|---|---|---|---|---|
| Voice Scribe | ✓ | ✓ | ✓ | ✓ | ✓ |
| EHR Auto-Fill (any web EHR) | ✓ | — | — | — | — |
| AI Note Generation | ✓ | ✓ | ✓ | ✓ | ✓ |
| Custom Templates | ✓ | Limited | ✓ | — | — |
| Per-Patient AI Chat | ✓ | — | — | — | — |
| iOS app | ✓ | ✓ | ✓ | ✓ | ✓ |
| Chrome extension | ✓ | — | — | — | — |
| Agency dashboard (bulk admin) | ✓ | — | — | Enterprise only | Enterprise only |
| One-org BAA | ✓ | Annual contract | — | Enterprise | Enterprise |
| Published volume discount | Up to 20% off | — | — | Custom quote | Custom quote |
| Per clinician / mo (50 seats) | $57 | $99 | $99 | $129 | $250 |
Based on publicly listed competitor pricing as of 2026. SOAP Note Buddy price is the EHR Fill seat at the 50 to 99 seat tier with annual billing (15% volume discount plus the annual rate).
Agency Plan FAQ
Do you offer volume discounts for larger agencies?
Yes. We apply automatic volume discounts based on your total seat count: 5% off at 10 to 24 seats, 10% off at 25 to 49, 15% off at 50 to 99, and 20% off at 100+. The discount applies to every renewal, no promo codes or sales calls required. It's automatic at checkout based on your seat count. Annual billing saves roughly another 14% to 16% on top, and you still get all the management features (one BAA, central admin, add or remove seats in seconds).
What's the minimum number of seats?
Two seats. Below that, individual signup at our regular pricing is the better path. The per-seat price is identical either way, so the Agency Plan is purely about the management layer.
Is there a maximum?
No maximum. The 20% volume discount caps at 100+ seats, but you can buy 2 or 500 with the same self-serve flow. No sales calls, no contracts, no negotiation. Build your plan above and check out.
Can I add or remove seats at any time?
Yes. Add seats anytime from the admin dashboard. You'll be billed prorated for the remainder of the cycle. Remove seats anytime; the change takes effect at the next billing date.
Can I mix the three seat types?
Yes. Most agencies do. There are three seats: AI Notes ($29/seat/mo) for unlimited AI notes, patients, templates, AI Chat, and document uploads, Voice Scribe ($49/seat/mo) which adds Voice Scribe, Patient Checklist, Smart Image Analysis, and cross-device sync, and EHR Fill ($79/seat/mo) which adds one-click EHR Auto Fill and priority support. For example, an agency might give Voice Scribe seats to the therapists who dictate and AI Notes seats to the assistants who don't. Each clinician is assigned a seat type by the admin, and seat types can be reassigned anytime.
How does the BAA work for an agency?
One Business Associate Agreement is signed by your agency admin via a secure signature flow (real signature, not click-to-accept). It covers every clinician on the plan. The signed PDF is downloadable anytime from the admin dashboard, and your clinicians can view it from their own accounts as proof of coverage.
What happens if a clinician leaves the agency?
The admin removes them from the dashboard, freeing the seat for someone else. Their patient data lives on their own device, matching our standard privacy model. Nothing is centrally stored that needs migration.
Does the Agency Plan come with a free trial?
Yes. Every new Agency Plan starts with a 14-day free trial. Your team gets full access during the trial: sign the BAA, invite clinicians, set up domain auto-join, and run real visits. We collect your card upfront, but you're not charged until the trial ends. Cancel anytime from the admin dashboard before then and you won't be billed.
How does domain auto-join work?
The admin enables it for your work domain (e.g., @yourpractice.com). Any new signup using that email domain is automatically added to the agency at a default seat type the admin chooses. Saves you from sending invites one by one. Common consumer domains like gmail.com cannot be set as auto-join domains.
Can I switch between monthly and annual?
Yes, anytime from your billing settings. Annual saves roughly another 14% to 16% per seat, depending on the seat type.
What EHRs and disciplines do you support?
SOAP Note Buddy works with any web-based EHR, because we use AI-driven field detection rather than EHR-specific integrations, so it adapts to whatever EHR your team uses (Kinnser, Devero, Tebra, PointClickCare, Epic, Cerner, and many more). All clinical disciplines are supported: PT, OT, SLP, nursing, mental health, physicians, social work, and more.
Does the Agency Plan cost more per clinician?
No. Agency seats cost exactly the same per seat as our individual plans: $29 for AI Notes, $49 for Voice Scribe, and $79 for EHR Fill. There is no agency premium. On top of that same price you get the org management layer (one invoice, centralized seat management, one BAA for the whole org, domain auto-join, and admin usage visibility) plus automatic volume discounts of up to 20%, so buying as an agency costs less per clinician than everyone signing up individually, never more.
I have a question that isn't answered here.
Email us at support@soapnotebuddy.com. We answer fast.
Ready to Set Up Your Agency?
Pick your seats, check out, sign the BAA, and invite your team, all from one place. You can be live in minutes.
Build Your Plan